San Juan Soil and Water Conservation District

2023 Open Meeting Resolution

301 McWilliams Road

Aztec, New Mexico 87410

505-234-6040

Whereas, Section 10-15-1 (B) of the Open Meetings Act (Sections 10-15-1 through 10-15-4 NMSA 1978) state that, except as may be otherwise provided in the Constitution or the provisions of the Open Meetings Act, all meetings of a quorum of members of any board, commission other policy-making body of any state agency held for the purpose of formulating public policy, discussing public  business or for the purpose of taking any action within the authority of such board, commission or other policy-making body, are declared to be public meetings open to the public at all times; and

Whereas, any meetings subject to the Open Meetings Act at which the discussion or adoption of any proposed resolution, rule regulation or formal action shall be held only after reasonable notice to the public, and

Whereas, Section 10-15-1 (C) of the Open Meetings Act requires the San Juan SWCD to determine annually what constitutes reasonable notice of its public meetings;

Now Therefore Be It Resolved by the San Juan SWCD on this 6th day of December 2022, that:

1. Regular meetings of the San Juan SWCD shall ordinarily be held at 4:00 pm on the first Tuesday following the first Monday of each month, unless otherwise specified in meeting notice. Meetings will be held at 301 McWilliams Rd. Aztec, NM 87410 as well as virtually via Zoom.

2. Notice of regular meetings will be posted at the San Juan SWCD office at 301 McWilliams Rd, Aztec, NM ten (10) days before each meeting, and on the website www.sanjuanswcd.com. Notice of regular meetings will be given seven days before the meeting to parties who request it in writing. Agenda and virtual meeting access information will be available at least 72 hours before the meeting by emailing business@sanjuanswcd.com, or by calling 505-234-6040. 

3. Special meetings of the San Juan SWCD may be called by the chair or a majority of the members with three (3) days’ notice.  Emergency meetings may be called by the chair or a majority of the members with twenty-four (24) hours’ notice.  Although the Board of Supervisors will avoid emergency meetings whenever possible, such circumstances which demand immediate action by the Board may occasionally arise.  Parties who have requested a notice of meetings in writing will be notified by telephone.

4. Pursuant to Section 10-15-1 (E) NMSA 1978 the San Juan SWCD may close a meeting to the public if the subject matter of such discussion or action is included in Subsection E of the Open Meetings Act, Section 10-15-1 NMSA 1978.  If any Board of Supervisors meeting is closed pursuant to Section 10-15-1 (E) NMSA, such closure:

  (a)  If made in an open meeting, shall be approved by a majority vote of a quorum of the Board of Supervisors and authority for the closure shall be stated in the motion calling for the vote on a closed meeting.  The vote on a closed meeting shall be taken in an open meeting and the vote of each individual member is to be recorded in the minutes.  Only those subjects announced or voted upon prior to the closure by the Board of Supervisors may be discussed in a closed meeting, and;

(b) If called for when the Board of Supervisors are not in an open meeting, the closed meeting shall not be held until public notice, appropriate under the circumstances, stating specific provision of law authorizing the closed meeting is given to the members and to the general public.

If you are an individual with a disability who needs a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the District Manager at 505-234-6040.  Public documents, including the agenda and minutes can be provided in various accessible forms.